Permanent records will be destroyed 60 years after and temporary records will be destroyed 5 years after graduation, transfer, or permanent withdrawal. 
Prior to transfer to another school, parents or eligible students have the right to inspect, copy, and challenge the contents of the school student records in question prior to release and the right to limit any consent for the release of the school student records or designated records or designated portions of information in the school student records.

 Parents shall have the right to challenge any entry exclusive of grades in the school student records on the basis of accuracy, relevance, and/or propriety. The request for a hearing shall be submitted in writing to the school principal and shall contain notice of the specific entry or entries to be challenged and the basis of the challenge.  An initial informal conference with the parents will be scheduled within fifteen school days of a receipt of the request for a hearing.  If the challenge is not resolved by the informal conference, formal procedures will be initiated.  The superintendent will appoint a hearing officer, who shall be a building principal of a center in which the student is not enrolled.  The hearing officer shall conduct a hearing within a reasonable time, but no later than fifteen days after the informal conference, unless the parents and school officials agree upon an extension of time.  The hearing officer shall notify parents and school officials of the time and place of the hearing.  At the hearing, each party shall have the rights outlined.  A verbatim record of the hearing shall be made by a tape recorder or a court reporter.  A typewritten transcript is not required in an appeal.  The decision of the hearing officer shall be rendered no later than ten school days after the conclusion of the hearing and shall be transmitted immediately to the parents and school district.  It shall be based solely on the information presented at the hearing and shall be one of the following:
 1.         To retain the challenged contents of the student record;
2.         To remove the challenged contents of the student record;
3.         To change, clarify, or add to the challenged contents of the student record.
 
The Illinois Office of Education says that "Any party shall have the right to appeal the decision of the local hearing officer to the superintendent of the Educational Service Region within twenty school days after such decision is transmitted."

The guidance counselor is the official student records custodian of the Community Unit District Eight.  Building secretaries, the unit secretary, and the school nurse are assistant record custodians.
The duties of the record custodian shall be:
1.         To be responsible for the maintenance, care and security of all school student records, whether or not such records are in his/her personal custody or control;
2.         To take all reasonable measures to prevent unauthorized access or dissemination of school student records;
3.         To make sure that information added to a student's temporary record after the effective date of this policy shall include the name, signature, and position of the person who has added such information and the date of its entry into the record;
4.         To be sure that information contained in or added to a school student's record shall be limited to information, which is of clear relevance to the education of the student;
5.         To maintain student permanent records and the information contained therein for not less than 60 years after the person has graduated, transferred, or withdrawn;
6.         To maintain the temporary record and information contained therein no longer than the period of its usefulness and in no case for a period longer than five years after the person has graduated, transferred, or withdrawn.

Those persons who have the right to receive copies of permanent and temporary school records may obtain them from the office of the principal at a cost of twenty-five cents per page.  No charge will be made for a high school transcript.

 Any release of information other than the exceptions listed in STUDENT RECORDS - RIGHTS OF PARENTS requires the prior, specific, dated, written consent of the parent designating the person to whom such records may be released, the reason for the release, and the specific record to be released.  At the time such consent is requested or obtained, the school shall inform the parents of the following rights:
1.         To inspect and copy such records;
2.         To challenge the contents of such records, and
3.         To limit any such content to designated records or designated portions of information within the records.

Information that may be designated, as directory information shall be limited to:
Name, address, gender, grade level, birth date, birth place, parents' names and addresses;

Directory information may be released to the general public unless a parent requests that any or all such information not be released on his/her child.  The parent should address such requests to the building principal.
 Nothing in this policy should be interpreted to indicate that administrators must release directory information upon demand.  It must remain an administrative decision as to whether the release of the information serves the best interest of the student and the school.